New in Checklists: Hour Meter Readings and Instructions for Your Drivers

ReadyChek Checklists just got two new kinds of entry, built for the equipment side of your fleet and for anyone who has ever wished they could leave the operator a note on the form itself.

• Hours (Meter Reading) records the hour meter on every inspection and keeps the reading with the machine.

• Information Only puts your own instructions, reminders and section headings right in the checklist, exactly where the operator needs them.

Both are available to every company in the ReadyChek web portal today. Drivers and operators need the ReadyChek mobile app at version 2.7.39 or later to see them, so ask your team to update from the App Store or Google Play before you add them to a checklist.

Hours: The Hour Meter, Read on Every Inspection

Plenty of equipment is serviced by the hour rather than by the kilometre: side-by-sides, forklifts, excavators, generators. The number on the hour meter is the one that decides when a machine is due for grease, an oil change or a service, and the daily inspection is the natural place to write it down.

Add an Hours question to an equipment checklist and the operator is asked for the reading on every inspection. The question arrives already named Hours, so there is nothing to type but the warning amount.

• The reading belongs to the machine. It is kept with the piece of equipment and shown in the Hours column on the Equipment and Vehicles pages, the same way the odometer is kept for a truck. Reword the question or rebuild the checklist, and the history carries on.

• The last reading is right there. Under the answer box the operator sees Previous: and the last reading, with a Reuse button for a machine that has not run since.

• Typing mistakes get caught. A reading lower than the last one, or higher by more than the amount you set, raises a warning asking the operator to look at the meter again. An extra zero on the end does not slip quietly into your records.

• It never gets in the way. The warning informs; it never stops an inspection from being saved. A big jump can be real, and it is worth knowing about: the machine may be due for service sooner than planned.

The operator sees the last reading and can reuse it for an idle machine.

A reading that jumps past the amount you set gets a second look.

Setting up an Hours question takes one number: how much the meter could honestly go up between two inspections.

A machine has one hour meter, so a checklist has one Hours question.

Information Only: Your Instructions, Right Where They Are Needed

Some questions need a word of explanation before an operator can answer them honestly: where to find the load plate, what counts as worn, which of two similar valves you mean. An Information Only entry is a block of text you write, shown in the checklist at exactly the spot you put it.

• Nothing to answer. It is not a question, nothing is recorded against it, and it never counts as a defect.

• Formatted the way you want. Bold, italics, headings and bulleted or numbered lists, written in an editor that shows the text exactly as the operator will read it.

• Section headings for long checklists. Split a long inspection into named parts such as Pre-Trip, Load Secured or End of Day. Information blocks are not numbered, so your questions keep their numbers.

• On the record. Information blocks print on the inspection report in the same place, so anyone reading the record later sees the instructions the operator was given.

In the pictures above, the information block between Oil Level and Hours tells the operator where to read the meter and when to use Reuse: the two features working together.

Pick the Question Type First

Adding a question to a checklist is easier too. Click Add Question and a Choose a Question Type window lists every kind of question with a short description of how it is answered. Pick one, and it lands in your checklist already set up: Yes and No filled in for a Yes / No question, a first option for a dropdown, and Hours for an hour meter.

Every question type, described before you choose.

Get Started

1. Make sure your drivers and operators are on ReadyChek 2.7.39 or later.

2. Sign in to the ReadyChek Web Portal, open Checklists, and add or update a checklist.

3. Click Add Question and pick Hours (Meter Reading) or Information Only.

Questions about setting it up? Ask Axle™ AI in the portal, or reach our team at 226-573-8131 or support@readychek.com.